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Open Access Publishing Fund

The Open Access Publishing Fund helps UCSF authors cover open access publication fees when other funding is not available.

When to Apply for Funds

Requests for funding must be submitted no more than seven (7) days after a manuscript has been accepted for publication by the publisher, and before it has been published. Publication as a preprint in advance on sites such as bioRxiv or Research Square, or as an in-press proof on the publisher's site is acceptable. The acceptance date entered on the application form must match the publisher's acceptance date to avoid the application being denied.

Applications for manuscripts that have not yet been submitted or accepted can not be funded, and reimbursements can not be granted for previously published works. 

Funding is provided as a reimbursement - see details below.

Contact us if you would like to:

  1. Check the status of available funds at any time during your manuscript submission or review process
  2. Verify whether a publication meets the criteria for funding before submitting your manuscript

Open access publication discounts are available through the university for some publishers. Please include the discounted amount if applicable in your application.

Application Form - Journal Article

To request funds, review the following three items. If your request meets the criteria, click the "Apply for Funds" button below to fill out the application form..

  1. Review all information in the Eligibility, Amounts & Criteria sections and When to Apply before completing your application to ensure your publication meets the criteria. Note that the maximum is now $1,000.
  2. Verify that the journal is fully open access and included in the Directory of Open Access Journals.
  3. Check whether applicable publisher discounts for UCSF authors have been applied. Payment for OA journal articles covered by UC-publisher agreements, including Elsevier, JMIR, PLOS, and Springer Nature, should be handled through the publisher. Check a list of all publishers with UC agreements that include OA publishing, and contact the Library if you have a question.

The Library will review your application and provide you with a funding decision as quickly as possible. A copy of your application will be sent to your email address.

Looking for funds to publish an open access book? Contact the Library for more information. 

Fund Attribution

We ask that funding recipients include the following statement in their acknowledgements if possible:

Publication made possible in part by support from the UCSF Open Access Publishing Fund.

Payment/Reimbursement

For approved applications, the author or their department pays the publisher invoice and supplies documentation for reimbursement by the Library via one of the following methods:

  1. Reimbursement to the department for a university payment through campus recharge
  2. Reimbursement to the author through MyExpense for an individual payment, in coordination with the payee's MyExpense approver
  3. Reimbursements to students who are not employed by a department via check. Allow up to four weeks.

Unfortunately the Library can not pay invoices directly to the publisher. Reimbursement will be honored for the publication matching an approved application.

A sponsor may choose to have a co-author pay the invoice and get reimbursed. MyExpense reimbursements will be made to the individual who makes the payment. Typically individual payments are made by credit card. 

Documentation for reimbursement must be provided to the Library within one month of paying the invoice, and within two months of an invoice being issued. Reimbursements via MyExpense report must be submitted within 60 days of payment to avoid being reported as taxable income by the UCSF Controller's Office. If the award is no longer needed, let the Library know as soon as possible. 

Sales tax does not apply in California to open access publication charges since it is non-tangible property (see Sales and Use Tax). This fund will not cover sales or VAT taxes if the publisher mistakenly charges them. Authors should ask publishers to remove any such taxes.

Ongoing Funds

The UCSF Open Access Publishing Fund is subject to the ongoing availability of funds from the Library. Based on demand, the Library reserves the right to revise the funding caps for new applications. Funds are awarded on a first-come, first-served basis.