Requests for funding must be submitted no more than seven (7) days after a manuscript has been accepted for publication by the publisher, and before it has been published. Publication as a preprint in advance on sites such as bioRxiv or Research Square, or as an in-press proof on the publisher's site is acceptable. The acceptance date entered on the application form must match the publisher's acceptance date to avoid the application being denied.
Applications for manuscripts that have not yet been submitted or accepted can not be funded, and reimbursements can not be granted for previously published works.
Funding is provided as a reimbursement - see details below.
Open access publication discounts are available through the university for some publishers. Please include the discounted amount if applicable in your application.
To request funds, review the following three items. If your request meets the criteria, click the "Apply for Funds" button below to fill out the application form..
The Library will review your application and provide you with a funding decision as quickly as possible. A copy of your application will be sent to your email address.
Looking for funds to publish an open access book? Contact the Library for more information.
We ask that funding recipients include the following statement in their acknowledgements if possible:
Publication made possible in part by support from the UCSF Open Access Publishing Fund.
For approved applications, the author or their department pays the publisher invoice and supplies documentation for reimbursement by the Library via one of the following methods:
Unfortunately the Library can not pay invoices directly to the publisher. Reimbursement will be honored for the publication matching an approved application.
A sponsor may choose to have a co-author pay the invoice and get reimbursed. MyExpense reimbursements will be made to the individual who makes the payment. Typically individual payments are made by credit card.
Documentation for reimbursement should be provided to the Library within one month of paying the invoice. Reimbursements via MyExpense report must be submitted within 60 days of payment to avoid being reported as taxable income by the UCSF Controller's Office. If the award is no longer needed, let the Library know as soon as possible.
Sales tax does not apply in California to open access publication charges since it is non-tangible property (see Sales and Use Tax). This fund will not cover sales or VAT taxes if the publisher mistakenly charges them. Authors should ask publishers to remove any such taxes.
The UCSF Open Access Publishing Fund is subject to the ongoing availability of funds from the Library. Based on demand, the Library reserves the right to revise the funding caps for new applications. Funds are awarded on a first-come, first-served basis.