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Open Access Publishing Fund

The Open Access Publishing Fund has been shut down. It previously helped UCSF authors cover open access publication fees when other funding was not available.

When to Apply for Funds

Notice: 8 April 2022: The UCSF Open Access Fund has officially shut down, since the funds are over-committed for the fiscal year. See Fund Announcements for additional information.

Requests for funding must be submitted no more than fourteen (14) days after a manuscript has been accepted for publication by the publisher, and before it has been published. Publication as a preprint in advance on sites such as bioRxiv or Research Square, or as an in-press proof on the publisher's site is acceptable. The acceptance date entered on the application form must match the publisher's acceptance date. These restrictions ensure that funding goes to authors who are in need.

Applications for manuscripts that have not yet been submitted or accepted can not be funded, and reimbursements can not be granted for previously published works. Funding is provided as a reimbursement to the first author applicant through MyExpense - see details below.

Contact us if you would like to:

  1. Check the status of available funds at any time during your manuscript submission or review process
  2. Verify whether a publication meets the criteria for funding before submitting your manuscript

Open access publication discounts are available through the university for some publishers. Please include the discounted amount if applicable in your application.

Application Form Unavailable

 8 April 2022: The UCSF Open Access Fund has officially shut down, since the funds are over-committed for the fiscal year. The Library will not be resuming the fund in the new fiscal year due to budget limitations. This does not impact publisher agreements that cover or discount open access publishing fees for UCSF authors. Those agreements remain active, and additional publisher agreements are forthcoming. See Fund Announcements for additional information.

 

 

Fund Attribution

We ask that funding recipients include the following statement in their acknowledgements if possible:

Publication made possible in part by support from the UCSF Open Access Publishing Fund.

Payment/Reimbursement

As of 30 March 2022, the Open Access Fund can only reimburse the applicant, who is the first author on the publication.

  • After an application has been approved, the applicant pays the publisher invoice and submits an expense report for reimbursement via UCSF MyExpense
  • Reimbursements can be made to a former student or employee first author via check. Allow up to four weeks.
  • Unfortunately the Library can not pay invoices directly to the publisher. Reimbursement will be honored for the publication matching an approved application.

Documentation for reimbursement must be provided to the Library within 30 days of paying the invoice, and within 60 days of an invoice being issued. The Library cannot process reimbursement requests that are delayed beyond this amount of time. Reimbursements via MyExpense report must also be submitted within 60 days of the purchase date to avoid being reported as taxable income by the UCSF Controller's Office.

If you've determined you no longer need the award, let the Library know so that we can make the funds available to other authors. 

Sales tax does not apply in California to open access publication charges since it is non-tangible property (see Sales and Use Tax). This fund will not cover sales or VAT taxes if the publisher mistakenly charges them. Authors should ask publishers to remove any such taxes.

Ongoing Funds

The UCSF Open Access Publishing Fund is subject to the ongoing availability of funds from the Library. Based on demand, the Library reserves the right to revise the funding caps for new applications. Funds are awarded on a first-come, first-served basis.