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NIH Public Access Policy

NIH requirements for public access to scholarly articles published as a result of NIH awards, with help for UCSF researchers.

Check PubMed

Verify whether PubMed shows a PMCID for the paper. Note that PubMed and PubMed Central are different databases with completely separate numbering systems:

PubMed record screenshot showing both PMID and PMCID and an NIH grant number

If the PMCID is not present below the Abstract and no awards are listed under Grant Support, it's likely that compliance steps have not been completed:

  • Use the PubMed record to help you figure out the publisher.
  • Determine which Method (A, B, C or D) the journal follows for getting into PMC, then follow the steps below.

If the PMCID is present, check that the paper is listed in My Bibliography and has a "complete" compliance status.

Lookup Status in NIHMS (Methods C & D)

Since the vast majority of papers get processed in NIHMS, it's good practice to search a paper's status here. You do not have to be associated with a manuscript to view its status in NIHMS, though you do need at least a My NCBI account to log in.

  1. Login to NIHMS with your eRA Commons (preferred) or My NCBI account.
  2. Search the paper by PMID or NIHMSID.
  3. If found, you'll see a summary record indicating the current status and the Reviewer. Use the NIHMS Glossary (search under Status) to interpret the status.
  4. Have the Reviewer complete any outstanding steps.
  5. If no record is found, then the manuscript submission has not started. Either contact the publisher to deposit the final manuscript (Method D) or have one of the authors deposit it (Method C).

Methods A and B papers occasionally get deposited in NIHMS by mistake. Simply complete the manuscript approval process as you would for Methods C & D. Or, contact the NIHMS Help Desk to delete the NIHMS duplicate of the publisher's deposit.

Contact Publisher or Deposit Manuscript

If the article is in a Method A journal or published as paid open access with a Method B publisher but still not in PMC, contact the publisher to ask them to deposit your specific article into PMC so that you can get a PMCID. Also, associate your award to the publication in My Bibliography.

For Method D publishers, send an email to the publisher asking them to deposit the final manuscript in NIHMS. See sample language below. See all steps for this method.

Method C articles - any author on the paper can deposit the final accepted manuscript into NIHMS and complete the approvals. See all steps for this method.

Publisher Contacts

Who to contact at a Method D publisher? Generally a production or manuscript manager, or editorial contact can help you deposit the manuscript post-publication. You can find this information on the journal's web page - look under "about" or "contact". The author(s) might also have a good contact from email correspondence about their manuscript.

Publisher policies and contacts identified by the UCSF Library. All are Method D unless noted:

AAAS (Method C): policy statement

  • Authors submit the accepted version of manuscript for release six months after publication

AACR: policy statement | pubs@aacr.org

APPI (American Psychiatric Association): policy

BMJ (Method C): policy statement

Elsevier: policy statement | Support@elsevier.com

IEEE: Support Center

JAMA (Method C): JAMA Pediatrics policy | JAMA Internal Medicine policy

  • Authors may deposit the final publisher PDF into NIHMS, as long as the embargo period is set to 12 months

Nature Publishing Group: Manuscript Deposition Service

  • NPG instructs authors to deposit the manuscript into NIHMS themselves if deposit doesn't happen as part of the submission/acceptance process

LWW/Kluwer: policy example | contact each journal separately

Oxford (Method A): Policy | contact journal editorial office if no PMCID after 12 months

RSC (Royal Society of Chemistry): Policy (under Repositories) | RSC1@rsc.org

Springer: Policy | NIHMS manuscript deposit request form (post-publication)

Taylor & Francis (incl Routledge): policy statement | authorqueries@tandf.co.uk

Thieme (Method C): Author's Green OA rights | Instructions for Authors

Wiley: policy statement | contact each journal separately

Sample Language for Contacting Method D Publishers

Single article:

Dear AACR Author Support,

I am contacting you to request that you deposit the final manuscript for a paper published in one of your journals into PubMed Central (PMC). The paper falls under the NIH Public Access Policy and is currently out of compliance with this policy. In order to meet compliance, the final manuscript needs to first be deposited into NIH’s Manuscript Submission System (NIHMS). According to AACR’s NIH Policy Statement at http://www.aacrjournals.org/site/InstrAuthors/mandates-FAQs.xhtml, AACR will deposit the manuscript on the author’s behalf.

Please deposit the manuscript for the following paper at your earliest convenience:

Netanya I. Pollock, Jennifer R. Grandis, HER2 as a Therapeutic Target in Head and Neck Squamous Cell Carcinoma, Clin Cancer Res, Feb 2015 (21) (3) 526-533; DOI: 10.1158/1078-0432.CCR-14-1432

Thank you, and I look forward to your response.

 

Multiple articles:

Dear Elsevier Author Support,

I am contacting you to request that you deposit the final manuscripts for the following papers published in one or more of your journals into PubMed Central (PMC). The papers fall under the NIH Public Access Policy and are currently out of compliance with this policy.

 In order to meet compliance, the final manuscript needs to first be deposited into NIH’s Manuscript Submission System (NIHMS). According to Elsevier’s NIH Policy Statement at https://www.elsevier.com/about/open-science/open-access/agreements/elsevier-nih-policy-statement, Elsevier will deposit manuscripts on the author’s behalf.

Please deposit the manuscripts for the following papers at your earliest convenience:

Takashi Tsukamoto, José M. Matés, Francisco J. Alonso, Chunmei Wang, Youngho Seo, Xin Chen, J. Michael Bishop, The Metabolic Profile of Tumors Depends on Both the Responsible Genetic Lesion and Tissue Type, Cell Metabolism, Volume 15, Issue 2, 8 February 2012, Pages 157-170, ISSN 1550-4131, http://dx.doi.org/10.1016/j.cmet.2011.12.015.

Marta Margeta-Mitrovic, Yuh Nung Jan, Lily Yeh Jan, A Trafficking Checkpoint Controls GABAB Receptor Heterodimerization, Neuron, Volume 27, Issue 1, July 2000, Pages 97-106, ISSN 0896-6273, http://dx.doi.org/10.1016/S0896-6273(00)00012-X.

Thank you, and I look forward to your response.